Case Studies
National House Building Group Gets Technical With Diligent’s Secure Board Portal Solution
A national house building group, and a leader in sustainable construction has used Diligent Boards since July 2013.
CHALLENGE
In any given year, the company holds up to 120 board or committee meetings. Its 32 users sit on a variety of boards and committees, which meet anywhere from 8 to 24 times a year.
Before using Diligent Boards™, the company produced paper board materials for each meeting. Sometimes each pack contained up to 250 pages, and each pack had to be manually compiled and distributed.
Board meetings at the FTSE 250 Company are the key means by which approval is given for detailed land acquisition proposals for house building developments, and building and infrastructure bid submissions for its construction division. During meetings, specific papers and relevant information to those proposals and bids are reviewed and discussed, which means board packs contain vital commercial details and considerable technical information.
APPROACH
The company wanted to find a more secure way of distributing these materials to directors ahead of each meeting, and to share any associated information board members needed to make informed decisions in between meetings. One of the primary reasons for choosing Diligent over other providers was due to the portal’s resource centre, which would allow relevant information such as technical bids to be shared. The archive books function was also an attractive feature as it meant historical papers dating back several years could be stored and easily accessed.
Following approval from the executive board, the group began a staggered roll-out of the new system. Members of the Plc and executive boards became the first users of the Diligent Boards app, with 7 other committees adopting the system later.
RESULTS
According to the Company Secretary, implementing Diligent Boards has improved the ability of directors to access relevant materials quickly and easily: “Introducing Diligent Boards means that Directors have instant access to all the detail of bids and proposals both at their fingertips in the boardroom and remotely, as they attend internal and external meetings, site visits and stakeholder events. This means they are able to access the commercial technical information on current and historical bids easily, which improves the quality of decision making and communication during meetings.”
He continued: “An added benefit is that the Diligent Boards portal has also saved significant time for our support staff which has reduced the cost of running our board meetings. We’ve also been able to reduce our archive storage volumes as a result of implementing Diligent Boards.”
Case Studies
May 21, 2020
A modern governance strategy to support global operations
A leading global financial services company needed a way for directors and governance professionals to keep current with evolving regulations, threats, and growth opportunities in order to provide the right strategic oversight for a highly complex, and highly regulated organization.
Case Studies
May 21, 2020
CRICO relies on Diligent Boards to provide secure data and document access to its directors and legal team
CRICO insures all Harvard medical institutions and their affiliates. Founded more than 40 years ago and based in Boston, Massachusetts, CRICO provides coverage to 26 hospitals, 14,000 physicians, and more than 300 other health care organizations. The CRICO board of directors is comprised of 40 directors who are committed to the CRICO mission of protecting providers and promoting safety.
Case Studies
November 7, 2017
Banking on Solid Loan Decisions: FirstBank and Diligent
FirstBank offers innovative banking products as well as consumer and commercial lending to customers in 115 locations throughout Colorado, Arizona and California. The company has more than $14 billion in assets and continues to grow after 50 years of operations. FirstBank has expanded its focus on lending to also promote the growth of the…